A student information system (SIS), also known as a student management system, is a software application that provides a centralized location for storing and managing student data. This data can include everything from transcripts and test scores to contact information and demographic data. Student information systems are used by schools of all sizes to keep track of their students and manage their data.
Here is everything you need to know about student data management software.
Table of Contents
There are different types of student information systems
There are many different types of student information systems on the market, and schools can choose the one that best meets their needs. Some student information systems are designed for use in specific types of schools, such as K-12 schools or colleges and universities. Other student information systems are designed to be used by multiple types of schools.
Some student information systems are cloud-based, while others are installed on school servers. Cloud-based student information systems are typically more expensive than on-premises systems, but they offer the advantage of being accessible from anywhere with an Internet connection.
Common Features
Student information systems typically include the following features:
Online Registration
Student information systems typically include an online registration system that allows parents or guardians to register their child for school. This system can also be used to register students for classes and activities.
Demographics
Student information systems track student demographic data, such as race, ethnicity, and gender. This data is used for reporting purposes and can also be used to monitor diversity in the school.
Contact Information
Schools need access to contact information easily, and a student information system can provide this. Contact information includes addresses, phone numbers, and email addresses.
Emergency Contact Information
It is important for schools to have emergency contact information for each student on file. This information is typically entered into the student information system by the parent or guardian when the child is registered for school.
Class Schedules
Student information systems typically include a feature that allows students to view their class schedules. This feature can also be used by parents and guardians to see their child’s schedule.
Attendance
Student information systems track student attendance. This data is used for reporting and can also be used to monitor truancy.
Assignment Tracking
Lastly, a good student information system will allow for easy assignment tracking. This feature allows teachers to see which assignments have been turned in and which are still outstanding.
Some Student Information Systems Allow for Custom Fields
In addition to the common features listed above, some student information systems allow for custom fields. This means that schools can track any type of data they deem important.
For example, a school might want to track data on students’ lunch preferences or after-school activities. Or, a college might want to track data on students’ majors and minors.
The ability to track custom data is a valuable feature that can help schools better meet the needs of their students.
Conclusion
A student information system is a valuable tool for schools. It helps schools track important data and keep it organized. A good student information system will have all of the common features listed above, as well as the ability to track custom fields.
When choosing a student information system, it is important to consider the needs of your school and choose a system that will meet those needs.
Zara Raza is the Head of Marketing at SchoolCues, the all-in-one small school solution for schools with limited budgets and resources.