The advent of the COVID-19 pandemic affected business travel expenditures worldwide at the same level. But, with things slowly yet steadily getting back to normal, business travel management software spending is expected by experts to reach an astonishing $1 trillion this year.    

As corporate business travel is getting back in its game, more and more companies and organizations are inclined toward adopting business travel management software. The travel management software market is expected to grow by 12.1% CAGR in 2021. 

But, since it’s such an essential part of overall corporate travel, it should never be confusing when picking up the right travel management tool.

Let’s now consider the key aspects when selecting the best travel management software for your organization.

Ways to Choose Travel Management Software

A business travel management software provider must have an extensive & global arsenal of safe hotels and airlines sourced from the Global Distribution System (GDS). The GDS collects, aggregates, and analyzes travel data from many vendors. This solves multiple issues for the employees as they can get a wide range of cost-efficient travel inventory and travel management tools on one platform.

Key specifications of business travel management software are:

• Determine its Ease of Use
• Make sure it has all the necessary features
• Make sure it has qualities to provide enhanced safety
• Check if it allows for 24/7 multi-level support 
• Check if it offers advanced reporting & analytics
• Check if it aids eco-friendly travel

1. Determine its Ease of Use

Business software must be easy to use to offer employees a delightful travel booking experience.

2. Make sure it has all the necessary features

Knowing which features matter to you when selecting management software is very important. Make a checklist of such features.

3. Make sure it has features to provide enhanced safety

The business travel management software you opt for should help you keep up with your duty of care obligations by implementing employee safety procedures.

4. Check if it gives 24/7 multi-level support

Employees might need support at any given point during their travels. Hence, the business management software provider you opt for must offer support proactively, no matter the time of day.

Also, it is equally critical to ensure they provide support through easily accessible channels such as chats and calls. In emergencies, your employee should be able to reach out to an agent directly instead of through chatbots or automated versions.  

5. Check if it gives advanced reporting & analytics

The business travel management software you opt for must offer advanced reporting on the T&E process.

6. Check if it aids eco-friendly travel

According to a study, business travel is the reason for 2% of global carbon emissions. Hence, it is high time companies take accountability and work towards reducing their environmental impact through sustainable business travel. While choosing this software, ensure it aids your sustainability goals. Opt for a software solution that includes carbon footprint tracking and reporting. With this data, you could analyze your negative environmental impact and take corrective actions by implementing a green travel policy.

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